All features · one platform

Role-aware landing page with live KPIs and an actionable inbox.

• Live counts: students, teachers, pending leaves, books in circulation, women-headed families, scholarship students
• Pending leave applications table with one-click "Open" buttons
• Grade distribution chart and today's attendance donut
• 30-day attendance trend (stacked bar chart)
• Recent activity feed (last 8 audit entries with actor + action + entity)
• Welfare breakdown panel highlighting at-risk students

Full lifecycle record from admission to graduation.

• Identity: admission number, name, name with initials, DOB, gender, religion, nationality, blood group, photo
• Sri Lankan cascading address: 9 provinces, 25 districts, ~331 DS divisions
• Welfare flags: women-headed family, Samurdhi, scholarship, family income
• Previous school details with transfer certificate number
• Medical: allergies, conditions, disabilities, emergency contact
• Transport mode: walking, bicycle, public bus, parent pickup, school van
• Status lifecycle: active, left, transferred, graduated, deceased
• Photo upload + arbitrary document attachments per student

Master record with qualifications and service history.

• Master record: employee ID, NIC, designation, subject specialisation, appointment date, photo
• Academic vs non-academic flag drives leave entitlements and timetable allocation
• Multiple qualifications per staff: degree / diploma / training / certificate
• Service history: previous schools, positions, dates
• Live leave summary (approved days per type for the current year)
• AUTO-PROVISIONING: every new staff record automatically gets a login account

Principal-only screen for managing logins.

• At-a-glance counts of staff with / without an account
• Search by name, employee ID, or username
• "Create account" for any staff who doesn't have a login yet
• Inline role change (teacher / office / librarian / principal)
• Reset password modal
• Enable / disable accounts without deleting them
• Safety rails: principal cannot disable their own account

Weekly grid per class with date-aware leave + substitute display.

• Inline class management: add / edit / delete by grade + section + medium + year
• Editable bell schedule (Assembly, periods, Interval, Lunch)
• Click any cell to assign subject + teacher + room + notes
• Real-time clash detection (a teacher can't be in two classes at once)
• Date-aware view: pick any date and the grid shows leaves / subs for that EXACT week
• Split-cell display: top = on-leave teacher (red), bottom = substitute (green)
• Monthly calendar overview of all leaves and substitutions
• My Schedule: each teacher sees their own personal weekly grid

Daily principal screen for covering leave gaps.

• "Needs cover" list of entries where the teacher is on leave with no sub yet
• Available substitutes dropdown (auto-excludes teachers already busy at that period)
• History of all substitutions allocated for the day
• Day-step navigation: -7d / -1d / today / +1d / +7d

Daily marking with role-gated visibility.

• Student attendance: class roster view, one-click status (present / absent / late / leave)
• Staff attendance: principal-only, with in-time and out-time
• Bulk-save with AJAX (mark a whole grade in one go)
• Per-student and per-staff attendance history with date-range filter
• Reports: daily, weekly, monthly summaries

Marks entry, report cards, and analytics.

• Exam kinds: term, monthly, scholarship, O/L, A/L, other
• Marks entry spreadsheet (students × subjects) with bulk save
• Auto-grading: A / B / C / S / F from configurable cut-offs
• Printable per-student report card with school logo
• Analytics: class pass rate, per-subject mean, median, failure count

Catalogue and lending workflow.

• Catalogue: ISBN, title, author, publisher, category, subject, language, shelf, rack, quantity
• Issue: pick borrower (student or staff); due date computed from settings
• Return: auto-calculates fine if overdue
• Renew (configurable) and Lost-book handling
• Filters: by ISBN, title, borrower, status

Lifelong record after a student leaves.

• Identity, NIC, contact, year left
• Achievements: O/L year, A/L year + stream, university, course
• Career: current occupation, employer, country
• Optional link back to original student row
• Full alumni list exportable to CSV

Government-school facility fee tracking (LKR).

• One fee period per academic year, with amount and due date
• Office / principal can record payments; teachers can VERIFY but not collect
• Auto-generated receipt number, duplicate-payment prevention
• Printable receipts with school logo
• Unpaid list, filterable by grade
• By-month and by-grade breakdown reports + CSV export

Central approval inbox.

• Filters: staff, type, status, year, date range
• Pending count badge always visible in the sidebar
• One-click approve / reject; status feeds the timetable and substitute screen
• Year history per staff shown alongside each application
• Live balance card respecting the Sri Lankan default entitlements

Self-service for teachers.

• Balance tile per leave type (used / pending / remaining) with progress bar
• Apply form: auto-fills staff ID, hides gendered types (maternity / paternity)
• Live preview of picked dates as weekday chips
• Auto day count with "exclude weekends" toggle
• All submissions saved as PENDING (only principal can approve)
• Cancel own pending applications
• Per-year history of own applications with status badges

Multi-channel announcements.

• Channels: dashboard (in-app bell), SMS, email (latter two require gateway config)
• Audience: broadcast all / specific role / specific user / specific student / specific staff
• Topbar bell with live unread count
• Auto-alert sweeps for overdue library books, unpaid fees, pending leaves

Centralised reporting with multiple output formats.

• Per-report parameters: date range, grade, class, academic year
• Outputs: HTML preview, CSV, Excel (.xlsx), PDF
• Built-in: student roster, staff roster, attendance, fee collection, exam results, library overdue, leave summary

9 tabs covering every school-wide configuration.

• School Identity: name, principal, address, phone, email, motto, logo upload
• Academic Year: current year + term 1/2/3 dates + school-days choice (Mon-Fri / Mon-Sat)
• Localization: default language, timezone (Asia/Colombo), date format, currency
• Facility Fee: default amount, due date, receipt notes
• Library: loan period, max books per student, fine per day, renewals on/off
• Attendance: late-arrival threshold time, weekend days
• Leave Plans: Casual / Sick / Vacation / Maternity / Paternity caps (Sri Lankan defaults)
• Notifications: SMS gateway (text.lk / Dialog / Mobitel), SMTP credentials
• Backup: one-click "Download SQL backup" of the entire database

Tamper-resistant activity record with IP capture.

• Every login (success and failure), logout, create, update, delete, password reset, role change, export, backup
• Per row: timestamp, actor name + role, action, target entity + id, message, IP address, browser user-agent
• IP captured from REMOTE_ADDR at the moment of action
• Filters: free-text search, user picker, role, action type, date range
• "Activity by role" strip shows actions per role at a glance
• Click any badge in the table to filter to it